Overview Video Steps to Creating a First-Time PEP in VADOC Facilities

This video gives a high-level overview of the general steps to creating a first time Prison Educational Program in VADOC facilities.

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Six Steps of Phase One (VADOC) Approval

As the VCCS contact, initiate discussions for a Prison Education Program (P.E.P.) with the principal of the relevant VADOC facility. Your first step is to create a conceptual outline for the educational program. Keep in mind that the approval process is time-consuming and requires careful planning.

Start by discussing the program with the specific corrections agency where you plan to implement the education program. Once an agreement is reached, proceed to the accreditation review, typically conducted by SACSCOC for Virginia schools. This review can take 12 months to 2 years and may cost over $10,000. After gaining accreditation approval, you'll need final authorization from the U.S. Department of Education. Consult your school's financial aid office or academic dean to see if SACSCOC accreditation will impact your planning.

Step 1: Hold Conversation With VADOC Principal at Carceral Facility Site

Step 2: Prepare and Submit Your Written Proposal

Step 3: Understanding VADOC’s Approval Process

Step 4: Writing and Finalizing the MOU/MOA

Step 5: Understanding How & Why DOC Tracks Students

Step 6: Conduct Orientation for VCCS Staff

P.E.P.s already in existence but coming up on renewal, requiring an amendment, or reestablishing themselves after inactivity, MUST observe an additional Step 7.